Introduction to Microsoft OneDrive

About this Course

This course introduces OneDrive from an end-user perspective, helping participants understand how to manage their own files, work effectively with others, and access information securely from any location.

Through practical demonstrations and examples, participants will learn how OneDrive helps you to work more efficiently in your day-to-day work.

Module 1: Understanding OneDrive

This module introduces OneDrive and explains its role within Microsoft 365.

• What is OneDrive?
• Benefits of cloud storage
• OneDrive versus Teams and SharePoint
• Personal storage versus shared storage
• Accessing OneDrive through Microsoft 365
• Accessing files on desktop, web, and mobile devices

Module 2: Managing and Organising Files

This module demonstrates how to create, store, and organise files in OneDrive.

• Uploading files and folders
• Creating new Office documents
• Moving, copying, and renaming files
• Deleting and restoring documents

Module 3: Sharing and Collaborating

This module focuses on sharing documents and collaborating with colleagues securely.

• Sharing files with colleagues
• Understanding sharing permissions
• Collaborating on documents in real time
• Co-authoring documents
• Understanding version history
• Controlling and removing access

Module 4: Working with Files in Teams

This module explains how OneDrive files are used and managed within Microsoft Teams.

• Understanding file storage in Teams
• Uploading and managing documents
• Opening and editing files within Teams
• Collaborating on shared documents
• Working with colleagues on team documents

Module 5: Productivity and Best Practice

This module provides practical guidance on working efficiently with OneDrive and Teams.

• Syncing OneDrive with File Explorer
• Accessing files offline
• Managing document versions
• Recovering previous versions of files
• When to use OneDrive and when to use Teams

Learning Outcomes

• Understand how OneDrive fits into Microsoft 365
• Organise and manage personal work files
• Share and collaborate on documents securely
• Understand the relationship between OneDrive and Teams
• Apply best practices for hybrid working
• Work more efficiently using Microsoft 365