Introduction to Microsoft OneDrive

About this Course

This course introduces OneDrive from an end-user perspective, helping participants understand how to manage their own files, work effectively with others, and access information securely from any location.

Through practical demonstrations and examples, participants will learn how OneDrive helps you to work more efficiently in your day-to-day work.

Module 1: Understanding OneDrive

This module introduces OneDrive and explains its role within Microsoft 365.

• What is OneDrive?
• Benefits of cloud storage
• OneDrive versus Teams and SharePoint
• Personal storage versus shared storage
• Accessing OneDrive through Microsoft 365
• Accessing files on desktop, web, and mobile devices

Module 2: Managing and Organising Files

This module demonstrates how to create, store, and organise files in OneDrive.

• Uploading files and folders
• Creating new Office documents
• Moving, copying, and renaming files
• Deleting and restoring documents

Module 3: Sharing and Collaborating

This module focuses on sharing documents and collaborating with colleagues securely.

• Sharing files with colleagues
• Understanding sharing permissions
• Collaborating on documents in real time
• Co-authoring documents
• Understanding version history
• Controlling and removing access

Module 4: Working with Files in Teams

This module explains how OneDrive files are used and managed within Microsoft Teams.

• Understanding file storage in Teams
• Uploading and managing documents
• Opening and editing files within Teams
• Collaborating on shared documents
• Working with colleagues on team documents

Module 5: Productivity and Best Practice

This module provides practical guidance on working efficiently with OneDrive and Teams.

• Syncing OneDrive with File Explorer
• Accessing files offline
• Managing document versions
• Recovering previous versions of files
• When to use OneDrive and when to use Teams

Learning Outcomes

• Understand how OneDrive fits into Microsoft 365
• Organise and manage personal work files
• Share and collaborate on documents securely
• Understand the relationship between OneDrive and Teams
• Apply best practices for hybrid working
• Work more efficiently using Microsoft 365

 

What will I learn on this Introduction to OneDrive course?

This course teaches the fundamentals of Microsoft OneDrive, including file storage, synchronisation, sharing, collaboration, and accessing files securely from multiple devices.

 

Who should attend OneDrive training?

This course is suitable for end users, administrative staff, managers, and anyone who needs to store, organise, share, and collaborate on files using Microsoft 365.

 

Is this course suitable for beginners?

Yes. The training is designed for beginners and assumes little or no previous experience with OneDrive or Microsoft 365.

 

What is the difference between OneDrive and SharePoint?

OneDrive is primarily designed for individual file storage and personal work files, while SharePoint is designed for team collaboration, document management, and organisational content.

 

Can OneDrive replace a network drive?

In many cases, yes. OneDrive provides secure cloud storage, automatic synchronisation, version history, and anywhere access, making it an effective alternative to traditional file servers and network drives.

 

Do you provide customised OneDrive training?

Yes. Training can be tailored to your organisation's Microsoft 365 environment, policies, and business processes to ensure maximum relevance and adoption.

 

Is OneDrive training available online?

Yes. Introduction to OneDrive training can be delivered online via Microsoft Teams or in person throughout Ireland.